Background
Future Resilience and Development Foundation (FRAD) is committed to strengthening community systems, promoting inclusive programming, and advancing sustainable humanitarian and development interventions across Northeast Nigeria. As part of ongoing program expansion in Borno State, FRAD seeks to recruit a qualified and experienced Warehouse Assistant to support efficient warehouse operations, inventory management, and proper storage and distribution of program and operational supplies in line with FRAD’s logistics and warehouse management procedures. The position will contribute to ensuring accountability, transparency, and timely availability of materials required for effective program implementation.
Position Information
• Position Title: Warehouse Assistant
• Department: Procurement and Logistics
• Function: Warehouse and Inventory Management
• Location: Borno State.
• Reports to: Procurement and Logistics Officer
• Duration: As per project timeline / Contract period
• Start Date: ASAP
• Vacancy: One (1)
Purpose of the Position
The Warehouse Assistant is responsible for supporting the effective management of the organization’s warehouse operations, including receiving, storing, recording, and issuing goods and materials in accordance with organizational policies and procedures. The position ensures proper stock control, accurate documentation, safe storage of items, and timely distribution of supplies to support program implementation and operational activities. The Warehouse Assistant also assists in maintaining inventory records, updating stock cards, and ensuring accountability and transparency in all warehouse transactions.
Key Responsibilities
1. Goods Receiving and Verification
• Receive all goods delivered to the FRAD Foundation warehouse and verify them against the Purchase Order, Delivery Note, and Goods Received Note (GRN).
• Check the quantity, quality, and condition of items before acceptance and report any discrepancy or damage to the Procurement and Logistics Manager.
2. Proper Storage and Arrangement
• Ensure all items are properly labeled, organized, and stored according to FRAD Foundation warehouse management procedures.
• Maintain appropriate storage conditions to prevent damage, loss, or deterioration of items.
3. Inventory and Stock Management
• Maintain accurate stock cards and inventory records for all items received and issued from the warehouse.
• Ensure all stock movements are recorded promptly in the FRAD Foundation ERP system and physical records.
4. Stock Issuance and Distribution
• Issue warehouse items only against approved store release forms or requisitions. • Ensure all items released are properly documented and acknowledged by the receiving department or program team.
5. Stock Monitoring and Replenishment
• Monitor stock levels and inform the Procurement and Logistics Manager when items reach minimum stock levels
• Support procurement planning by providing accurate stock information when required. 6. Stock Counts and Inventory Control
6. Stock Counts and Inventory Control
• Participate in regular physical inventory counts and stock verification exercises. • Assist in reconciling physical stock balances with stock records and ERP reports.
7. Warehouse Safety and Cleanliness
• Maintain a clean, organized, and secure warehouse environment at all times. • Ensure compliance with safety standards, including proper stacking, handling, and storage of materials.
8. Documentation and Record Keeping
• Maintain proper filing of all warehouse documents including GRNs, delivery notes, stock cards, store release forms, and inventory reports.
• Ensure all documentation is complete and available for internal and external audits. 9. Support to Program and Logistics Activities
9. Support to Program and Logistics Activities
• Assist in loading, offloading, and dispatching goods to project locations and field offices when required.
• Support logistics and program teams in the preparation and distribution of program materials.
10. Compliance with Organizational Policies
• Ensure all warehouse operations comply with FRAD Foundation supply chain policies and procedures.
• Maintain accountability, transparency, and proper control of all items stored in the warehouse.
Performance Measures
Performance will be assessed based on:
• Inventory accuracy between physical stock and stock records
• Timely receiving and recording of goods
• Timely issuance of items based on approved requests
• Proper completion and filing of warehouse documents
• Clean, organized, and safe warehouse environment
• Timely reporting of minimum stock levels
• Participation in regular stock counts and reconciliation
• Compliance with FRAD Foundation policies and procedures
• Prevention of stock loss, damage, or expiry
Qualifications and Experience
Minimum Requirements
• Diploma, HND or Bachelor’s degree related field.
• Minimum of three (2) years’ experience in humanitarian response, particularly in advocacy and community engagement.
• Strong computer skills including Microsoft Office.
• Demonstrated ability to multitask and work under pressure.
Required Competencies, Skills and Personal Attributes
• Basic knowledge of warehouse and inventory management
• Ability to maintain accurate stock records and documentation
• Good organizational and time management skills
• Basic computer skills (Microsoft Excel, inventory systems/ERP)
• Attention to detail and accuracy in handling stock and records
• Ability to work under pressure and meet deadlines
• Good communication and teamwork skills
• High level of integrity, accountability, and reliability
• Ability to follow procedures and organizational policies
• Basic understanding of warehouse safety and storage practices
How to Apply
Interested and qualified candidates should submit:
• A detailed CV (maximum 2 pages)
• A cover letter for the role
Applications should be sent via FRAD Foundation Recruitment website
https://fradfoundation.org/jobs/warehouse-assistant/
Note:
• Application will be reviewed on rolling basis
• FRAD reserves the right to accept or reject any application and to annul the selection process at any time prior to contract award, without thereby incurring any liability to the affected applicants.
• FRAD Foundation is committed to diversity equity and inclusion, women and person with disabilities are strongly encouraged to apply.
• Please also submit your application with the disclosure forms.